How to make place cards with names
- Paste your guest list, one name per line. Copy the name column from a spreadsheet or RSVP list; blank lines are skipped.
- Choose the size and lettering: elegant script for weddings, or modern/classic capitals for dinners and conferences.
- Add a second line if you like, such as “Table 4”, the couple’s names or the date, plus a border and colour.
- Download and print on card stock at 100% scale (turn off “fit to page”).
- Cut, score and fold: cut on the outline, score along the middle line with a ruler and the back of a knife, then fold into a tent.
Place card sizes
| Size (folded) | Flat size | Per page (A4 / Letter) | Good for |
|---|---|---|---|
| 3.5 × 2 in | 3.5 × 4 in | 4 | The standard tent card, weddings and dinners |
| 90 × 55 mm | 90 × 110 mm | 4 | Same idea in metric sizes |
| 4 × 3 in | 4 × 6 in | 2 | Long names, a table number, a menu note |
A 120-guest wedding needs 30 sheets of card at 4 per page.
Why one half is printed upside down
A tent card shows two faces. With “Name on both sides” ticked, the upper half carries the name rotated by 180°, so once folded the back reads the right way up and people across the table can see who sits where. Untick it for a blank back you can write a note on.
Tips
- Card stock: 200–250 g/m² (65–80 lb cover) stands up on its own; thinner paper sags.
- Sort the list first by table, so the printed cards come out grouped and easy to lay out.
- Gold or navy text looks best on white or cream card; print one test sheet on plain paper to check the colour and size.
- Score before folding: a scored fold is straight and the card stands level.
Modern and Classic lettering print Western European accents (é, ñ, ü and so on); the handwritten script prints plain letters, so “Élise” becomes “Elise”. Non-Latin scripts are not supported yet.
Frequently asked questions
How do I print place cards with names?
Paste the guest list (one name per line), pick the card size, lettering, border and colour, and download the PDF. Every card already has its name, so there’s no typing or mail merge.
What size are place cards?
The standard tent card is 3.5 × 2 inches when folded (3.5 × 4 in flat). A larger 4 × 3 in card suits long names or a second line like a table number.
What paper should I use?
Card stock of about 200–250 g/m² (65–80 lb cover) stands up well. Print at 100%, cut on the dashed outline and score the fold line with a ruler and a blunt knife before folding.
Why is one half upside down?
When the card is folded into a tent, the upside-down half becomes the back and reads the right way up, so guests across the table can see the name too. Untick “Name on both sides” for a plain back.
Can I add a table number or date?
Yes, the optional second line is printed on every card, for example “Table 4” or the event date.
Last updated 2026-10-19.